Hiring a nanny, housekeeper or any domestic staff generally means becoming an employer, and with that comes a range of legal and financial responsibilities. At HomeOrganisers, we ensure our clients understand their obligations clearly so they can hire with confidence and peace of mind.
Key Employer Responsibilities
- Employment Contract: You must provide a written contract outlining duties, hours, salary, holidays, notice periods and terms of employment.
- Employer’s Liability Insurance: This is a legal requirement and protects you in case your employee is injured while working in your home.
- Pensions & Payroll: If your employee earns above the threshold, you're required to enrol them in a pension scheme and contribute. Payroll must be managed correctly (PAYE, payslips, tax, and National Insurance).
- Working Hours & Holidays: Staff are entitled to rest breaks and paid holiday in line with UK employment law.
- Sick Pay, Maternity Leave & Other Rights: As their employer, you’re responsible for these benefits and for handling any statutory payments.
We Recommend a Payroll Provider
We advise families to use a reputable payroll provider, such as NannyTax or StaffTax or Zest Payroll, (great for short term or temp) who can manage payslips, HMRC filings, tax and pensions on your behalf. They’ll also help you remain compliant with employment law throughout.
DBS Checks, References & Vetting
HomeOrganisers provides candidates who are thoroughly pre-vetted, including enhanced DBS checks, references, right-to-work verification and more. However, once you make a hire, you become the legal employer — not the agency.
Trial Periods & Probation
It’s a good idea to include a probationary period in your contract. This gives both parties time to settle in and allows for notice flexibility early in the placement if needed.
Frequently Asked Questions
Do I have to register as an employer?
Yes — if you are paying someone directly, even part-time, HMRC will require you to register and manage tax and NI. Your payroll provider will guide you through this.
Can I pay my nanny or housekeeper cash-in-hand?
No. This is not compliant with UK law and may leave you liable for back taxes, penalties, and insurance breaches. Always pay legally via PAYE.
What if I want to hire someone self-employed?
Some roles may qualify for self employed status under HMRC guidelines and this can be checked HMRC - Check Employment Status, but the majority of domestic roles are employed roles, but each situation is different.
What happens if things don’t work out?
All placements include a replacement period as per your terms, and your contract should include appropriate notice periods. We’ll guide you through this if needed.
Need help understanding your employer responsibilities or want to speak with one of our consultants? Contact us or call 01932 254686. We're happy to help.